Thursday, January 31, 2013

Adding a Description Column for a folder under Document Library

Ø  Go to Site Actions, Site Settings
Ø  Click Site Content Types
Ø  Click Create
Ø  Give the new content type a name such as "Description"
Ø  Set the parent content type group as Folder Content Types
Ø  Set the parent content type to Folder
Ø  Add the new content type to a Group. I put it back in the "Folder Content Types" group
Ø  Click OK
Ø  Scroll down to the columns section and click Add from new site column
Ø  Name the column and set all the usual column options
Ø  Repeat for any additional columns
Ø  Click OK
Ø  Go to your document library
Ø  Click Settings and Library Settings, or in 2010 click the Library ribbon tab and then click Library Settings
Ø  Click Advanced and set Allow management of content types to Yes and click OK (this may already selected)
Ø  Scroll down to Content Types and click Add from existing site content types and add your new folder content type
Ø  Go to your document library and click the New dropdown, or the New button in the 2010 Document ribbon, and add your new folder!
Ø  Go to the View dropdown and click Modify this view and add your new folder meta data columns (you will probably want to move them to just after the Name column)

How to hide the Left navigation or Quick launch Sharepoint 2010

To hide the left navigation bar or Quick launch , you can follow the below mentioned steps.
Go to à Site Actions à Edit Page à Add a webpart à Add Content Editor Webpart
Modify shared webpartà Edit the Source Code and paste the below code in Source code .

body #s4-leftpanel
display: none;
margin-left: 0px;

Select Ok. Then from the Appearance Section Hide the webpart à Click Apply Ok. à Exit Edit mode.
Hope this helps

Wednesday, January 30, 2013

FAST for Slow Beginners

FAST Search Server 2010 for SharePoint delivers an exceptional intranet and people search experience and a platform for building custom search-driven applications.

Basics that may Interest you:

FAST is a Norwegian company based in Oslo, On April 24, 2008, Microsoft acquired FAST. FAST is now known as Microsoft Development Center Norway.

FAST uses complementary technologies from BBN Technologies for speech recognition and Stellent (now part of Oracle) for the conversion of different file formats. 

Why do we need FAST with SharePoint 2010

Automatic Metadata – To avoid any confusion or ambiguous Meta tagging, FAST metadata generation occurs while the content is being created. Now you have terms and language that are familiar to your team and often unique to your business.

Relevance Tuning – Relevancy is key. You have a specific topic in mind when you search so why settle for receiving a slew of extra findings? This relevance is subjective among different users and locations in your company so FAST gives you the ability to fine tune your search model to the needs of different applications to benefit each user type or persona.

Contextual Matching – Think comprehensive. FAST highlights the context and intent of the query to give you the best results, all matched with terms and phrases that appear in the context of the matching text. After all, search is only as strong as its context and FAST captures these contextual results with precision to deliver a specific, superior search experience.

Visualizing Search Results – Why not see before you click? This speaks again to the productivity of FAST when you can see a search result before you click. Users can access thumbnails and preview images from search results so they can recognize the correct content quickly and with better context. Admins can add visual banners and apps with Visual Best Bets to pinpoint critical information for their users.

Backbone for Search-Driven Applications – FAST allows you to build search-driven apps for specific roles in your company. The apps gather specific content from defined sources and add structure to unstructured information and, as a result, specific user groups increase their productivity with a more contextual and interactive search experience.


Friday, January 25, 2013

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[Free Tool] Solve SharePoint problems before anyone notices

Untitled Document
Quick, while no one’s looking! Solve SharePoint problems before anyone notices. No one needs to know a thing.

SharePoint site monitor lets you see when SharePoint is having issues, so you can get on it and get it fixed before your users have to deal with it.
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See when sites are down or performing poorly
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Friday, January 18, 2013

Changes from SharePoint 2010 to SharePoint 2013

Visual upgrade: The visual upgrade feature in SharePoint Server 2010 is not available in SharePoint 2013

Document Workspace site template: The Document Workspace site template was removed from SharePoint 2013 to simplify the list of templates that are available when a user creates a new site collection. The Document Workspace site template will continue to operate in SharePoint 2013. The Document Workspace site template will be removed completely from the next major release of SharePoint and sites that were created by using the Document Workspace site template will not be supported.

Personalization Site site template: The Personalization Site site template was not a widely used site template. The Personalization Site site template was removed from SharePoint 2013 to simplify the list of templates that are available when a user creates a new site collection.

Meeting Workspace site templates: When you create a site in SharePoint 2013, all five of the Meeting Workspace site templates are not available. This includes the Basic Meeting Workspace, Blank Meeting Workspace, Decision Meeting Workspace, Social Meeting Workspace, and Multipage Meeting Workspace.

Group Work site template and Group Work solution: When you create a site in SharePoint 2013, the Group Work site template is not available. This Group Work site template provides a groupware solution that teams can use to create, organize, and share information. The Group Work site template includes the Group Calendar, Circulation, Phone-Call Memo, document library, and other basic lists. The Group Work site template and the Group Work solution are discontinued and not available in SharePoint 2013.

Unghosting and customizing CSS files: The following methods are included in SharePoint 2013, but will be removed from the next major release of SharePoint:

• Microsoft.SharePoint.SoapServer.Webs.CustomizeCss

• Microsoft.SharePoint.SoapServer.Webs.RevertCss

The methods are outdated and are no longer needed.

Excel Services — Can't edit workbooks in the browser that have external data connections: This is a design limitation in SharePoint 2013.

Web Analytics in SharePoint Server 2010 Web Analytics in SharePoint Server 2010 has been discontinued and is not available in SharePoint 2013. Analytics processing for SharePoint 2013 is now a component of the Search service.

Search capabilities: The search capabilities of SharePoint Foundation 2013 have changed, and are now based on the same search implementation as SharePoint Server. This provides many improvements, but also means that the search configuration is very different.

Supported document formats: SharePoint 2013 no longer supports rarely used and older document formats that are supported in FAST Search Server 2010 for SharePoint by enabling the Advanced Filter Pack. Both the ULS logs and the crawl log indicate the items that were not crawled

Source :

Office 365

What is the cloud?

“The cloud” is a friendly way of describing web-based services that are hosted outside of your organization. When you use cloud-based services, your IT infrastructure resides off your property (off-premises), and is maintained by a third party (hosted), instead of residing on a server at your home or business (on-premises) that you maintain. Many services you use every day are a part of the cloud— everything from web-based email to mobile banking and online photo storage. Because this information is located online or “in the cloud,” you can access it virtually anywhere, from a PC, tablet, mobile phone, or other device with an Internet connection.

How does SharePoint work with office 365?

View plans and Pricing at

SharePoint Online Resources

SharePoint 2010 website

SharePoint Online Service Description

Small Businesses

SharePoint Online planning guide for small businesses


SharePoint Online planning guide for enterprises

Technical Resources

SharePoint Online Developer Resource Center

Reference from  

Wednesday, January 16, 2013

The Essential Guide to Migrating SharePoint Content to the Cloud

Free! Registration is required.
At its heart, SharePoint manages data, and provides a vibrant set of tools to publish and manage this data. And an organization’s data is arguably one of its most important assets, so when organizations are considering migrating or copying data contained in SharePoint sites to the cloud, there are a number of important issues to consider. This essential guide will examine a number of these considerations, and point out areas where AvePoint’s tools can be of great assistance in meeting the challenges involved in migrating to the cloud. We’ll discuss design, maintenance, governance, auditing, and compliance, as well as provide examples of how companies today are handling these challenges.

The difference between Read Only and View Only permission

Today I came across a very good debate on View Only and Read Only permissions during a lunch break (in fact we all had a great FUN J)

Briefly speaking, View Only is one of the default permissions that can be directly assigned to groups or users in SharePoint sites; Read Only is a mode of viewing document.

They have some relations in SharePoint. View Only permission gives users the right to view pages, list items, and documents, but prevent any modification. That means, in item level, document can only be viewed in Read Only mode by the users with View Only permission.

A very good MS article on this

Microsoft Office SharePoint Server (MOSS): Permission levels and permissions

SharePoint 2010 Workflow Administration